A board meeting is a key part of the decision-making process for a business. The purpose is to ensure that the governance of an organization is executed in a transparent and efficient way. This involves implementing best practices for productivity and strategic decision making.
When you are holding a board session one of the first actions you should take is to establish the structure of the board. This includes committees and the governance policy. This establishes a solid foundation for the future and allows the board members to make the right decisions from the start.
Another vital aspect of the board meeting is reviewing performance metrics like sales, marketing traffic and market share to determine if goals are being met or missed. Board members also have the opportunity to brainstorm ideas to overcome roadblocks.
The distraction of new topics for discussion can eat up the time of the board meeting and divert attention from the important agenda items. This can be mitigated by putting an “parking lot” at the last item on the agenda for the board, where random subjects can be left to be discussed at a later time.
A few organizations begin their board meetings with a positive story to avoid boring meetings. This is a fantastic method to refocus the participants and reviving the participation levels. It is also possible to start the meeting by asking a simple question or recognizing the achievements of a colleague before the main discussion. The appropriate video conference software can keep meetings on the right track. Moderators using the correct platform can mute or unmute remote microphones and cameras and remove participants from the meeting and assign speakers.